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Managing multiple AI subscriptions and accounts (work and personal)

4분 분량작성: The Octuo team

It starts with one subscription. Then work pays for a Claude seat, you keep your own ChatGPT plan for side projects, a design tool and an image tool join, and Codex arrives through one of those plans. Now there are two sign-ins for the same CLI, three usage meters, and a question every morning: which account am I in, and is this work or personal?

Octuo demo video (90 seconds), also on YouTube.

Here is a setup that keeps it manageable, with or without extra software.

1. Write the inventory down

One table, five columns: the tool, the account (which email), who pays (you or your employer), what it is for, and where you check its usage. It takes ten minutes and answers most "which account?" questions before they come up. Keep it somewhere you actually open, and update it when a plan changes.

2. Give every account a rule

The useful rules are boring. Employer-paid accounts are for employer work. Client work goes only where the client agreed it could go. Personal projects stay on personal accounts. Write the rule into the inventory, next to the account. Before you connect any account to anything, read the service's terms and, for work accounts, your employer's policy on AI tools. They decide what is allowed, not convenience.

3. Keep the sign-ins apart

For browser-based tools, separate browser profiles for work and personal stop the wrong account from being the one that is quietly signed in. Coding agents keep their sign-in in a local config on your Mac, so switching usually means logging out and back in, or keeping a separate config per account. If several Claude Code or Codex accounts on one Mac is your whole problem, a dedicated tool such as agent-manager is built for exactly that; we described it and four others in Octuo vs Mac coding-agent managers.

Keep passwords and API keys out of notes, chats and scripts. A password manager or an encrypted vault is the place for them.

4. Check usage on a rhythm

Limits differ by service and plan, and they change. Claude's Pro and Max plans have a five-hour session limit and a weekly limit, shared across Claude and Claude Code. Codex on ChatGPT plans has its own usage windows, and weekly limits may also apply. Both CLIs show where you stand with /status. A look once a week tells you whether a plan still fits how you work, which beats finding out in the middle of a task.

5. Choose the account per task

Before you start something, pick the account by the rule from step 2, not by which one happens to have room left. That one habit keeps work and personal apart better than any tool.

Where Octuo fits

Octuo is an assistant on your Mac that works through the tools you already use. For accounts, that means:

  • It runs the official Claude Code and Codex CLIs already signed in on your Mac. You connect only the accounts you are authorized to use, and you can tell it which account a job is for.
  • It hands each task to the right tool, carries the context the task needs, tracks the run and brings results back to one place, so you are not copying between windows.
  • Logins it needs for websites stay in an encrypted Secrets Vault. The language model never sees the raw credentials, and every use is written to an audit log.
  • It recalls what you have told it anywhere in your account, including which account is for what, so you don't repeat your rules every week.

What it doesn't do matters just as much:

Your own accounts, under each service's terms. Octuo runs the vendors' official CLIs already signed in on your Mac. It does not pool quotas, merge plans or move one account's allowance to another, and we make no promise that it saves you money. Those subscriptions are billed by their providers, separately from Octuo.

If one place for all of it sounds useful, here is what Octuo does.

FAQ

Can I keep work and personal accounts separate with Octuo? You connect only the accounts you choose, and you can tell Octuo which account a job belongs to. The rules about what goes where are still yours, so write them down.

Can Octuo combine the usage limits of my accounts? No. Each account keeps its own limits, under its own service's terms.

Will running my accounts through Octuo save me money? We make no savings promise. Octuo is a paid product, separate from your other subscriptions.

Do I need a Claude Code or Codex subscription to use Octuo? No. Octuo works on its own with models from several providers, and you choose which one does what.

Sources

The product names above belong to their owners. We have no affiliation with them.